Pay: £32,000.00 per year :
PLS NOTE YOU MUST LIVE NEAR READING, BERKSHIRE AS IT IS 3 DAYS OFFICE NOT FULLY REMOTE.
YOU MUST BE A DRIVER .
Salary Band £32k plus quarterly bonus on performance.
Perm Hybrid/Reading Office/On site Hours 7.30am – 16.30 Mon – Fri 24 Days Holiday + Bank Holidays
Key Accountabilities
Overall purpose:
Improve manager’s ability to deliver projects on programme, with correct information, and a quality product outcome, within budget .
Help Operations team with project and workflow programming, document control and reporting.
ADVANCED EXCEL -
Essential experience.
Duties and Responsibilities:
Document Control
§ Create main matrix and documents from take-off / for each project at the start of the workflow in the team.
§ Check any contracts issued by customers (typically automatic emails from online doc control systems) for any revisions that affect our work. Download copies and keep an up-to-date record of the relevant data that do affect our work.
§ Conduct simple survey and checks, GA plans, .
§ Upload data onto customer online document control systems for approval/comment.
§ Follow up customers/architects/engineers by phone/email to ensure timely receipt of comments/approvals. Logistics Planning
§ Create schedules for suppliers providing a breakdown of which products/required on which stillages/shipment.
§ Create schedules showing which goods to be shipped in which containers.
§ Help with lorry and dispatch plans. Procurement/Manufacture schedules § Review projects and calculate parts needed on each project type/and project total quantities etc.
§ Complete a spreadsheet schedule.
§ Use and monitor the Price tracker.
§ Create a site list of specific parts to go in each site bag for each project type.
§ Managing project budgets/cost plans
§ Assist managers with monthly cost reporting. Monitoring project procurement
§ Monitor and chase orders through with purchasing team/suppliers to ensure project programme achieved and all orders fulfilled correctly so no manufacturing issues.
§ Work with and help the Managers and Operational Team to keep an up-to-date programme on all projects. General Assistant duties
§ Organise and schedule meetings.
§ Maintain office correspondence and document control.
§ Manage internal projects and follow-up with team members where required.
§ Liaise with other staff members on behalf of senior management.
§ Help prepare monthly reports.
§ . Qualifications:
§ HND, BTEC, A Level or similar.
§ Full UK Driving License, preferably clean.
Experience: Ideally someone non ambitious, who is happy in a quiet environment, who is meticulous and huge on attention to detail, an 'A' player at Admin, IT/Data and Admin must be your calling, you pride yourself on providing an exact, admin and data support to your team, without wanting promotion after a year.
§ Two years’ experience in similar role
§ EXCEL Advanced essential, and Powerbi an advantage.
§ Document Control experience would be advantageous. . Skills
§ Ability to meet objectives within designated constraints.
§ A flair for analysis, troubleshooting and problem solving.
§ Good accurate record keeper.
§ Excellent organisational and time-management skills.
Job Types: Full-time, Permanent
Benefits: Company pension On-site parking Work from home
Application question(s):
Are you a driver with a car?
Do you live within a 10 mile radius to Reading, berks
There is no room for progression in this role, are you happy to stay in a role in that regard?
Are you a meticulous database administrator
Education: GCSE or equivalent (required)
Experience: Advanced Excel: 2 years (required) complex admin/IT/data: 2 years (required)
Work Location: In person 3 days Hybrid 2