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This is a maternity cover contract for 12 months.

The Sales Support Coordinator plays a central role in supporting the successful delivery of sales opportunities, bids, tenders, proposals, and presentations.

Working closely with Sales, Procurement, Project Management, and external partners, the role ensures that all documentation, information, and submissions are completed accurately, professionally, and within required timescales.

The successful candidate will be highly organised, detail-oriented, and capable of managing multiple priorities while coordinating activities across a range of stakeholders.

Main Responsibilities Bids & Tender Coordination

• Coordinate the preparation and submission of bids, tenders, proposals, and RFI responses.

• Review tender documents and specifications to ensure all submission requirements are identified and addressed.

• Maintain tender trackers and monitor progress against submission deadlines.

• Coordinate internal contributions from Sales, Procurement, Technical, and Delivery teams.

• Ensure all tender responses and bid documents are accurate, compliant, professionally formatted, and submitted on time.

• Assist with the production of customer presentations and supporting documentation.

• Support bid review and approval processes prior to submission. Sales & Project Support

• Assist the sales team in preparing quotations, proposals, and project cost documentation.

• Liaise with suppliers and distributors to obtain pricing, product information, and supporting documentation.

• Support project handovers from Sales to Delivery teams.

• Assist with obtaining information and pricing for project variations and change requests.

• Coordinate administrative activities that support the successful delivery of sales opportunities and projects.

Document & Process Management

• Maintain bid libraries, templates, case studies, and sales collateral.

• Manage bid and project documentation within SharePoint and other company systems.

• Ensure documents are branded and formatted in line with company standards.

• Maintain manufacturer, supplier, and partner contact information.

• Continually support process improvements within the sales support and bid functions.

Stakeholder Coordination

• Act as a key point of coordination between internal departments and external partners.

• Build positive working relationships with suppliers, manufacturers, consultants, and clients.

• Communicate effectively with stakeholders to gather and track information required for submissions.

• Support collaboration across Sales, Procurement, Project Management, and Delivery teams.

Reporting & Administration

• Maintain accurate records of bids, opportunities, and submissions.

• Update pipeline and tender tracking systems with the latest information.

• Produce reports and updates as required by management.

• Ensure all bid-related records and documentation remain organised, current, and easily accessible.

Key Performance Indicators

• Timely completion and submission of bid and tender documents.

• Accuracy and quality of sales support documentation.

• Effective management of deadlines and workloads.

• Quality and consistency of document control and record keeping.

• Positive collaboration with internal and external stakeholders.

• Continuous improvement of sales support processes and standards.

Skills, Experience & Qualifications Essential:

• Previous experience in a sales support, bid coordination, administration, or project support role.

• Excellent organisational and time-management skills.

• Strong attention to detail and commitment to accuracy.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities and deadlines.

• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Experience using SharePoint and document management systems.

• Ability to work independently and as part of a team.

• Strong interpersonal and stakeholder management skills.

• Professional, proactive, and adaptable approach to work

Desirable:

• Experience within the Audio Visual (AV), Technology, IT, or Workplace Solutions sector.

• Experience supporting tender or bid submissions.

• Knowledge of public sector tender processes.

• Familiarity with project coordination practices.

Core Competencies

• Organisation & Planning

• Attention to Detail

• Communication

• Teamwork & Collaboration

• Customer Focus

• Problem Solving

• Accountability

• Time Management

• Adaptability

• Continuous Improvement

part time Marketing Exec - 2 days per week, £14,400 per annum equiv to £36,00 full time equivalent

Ideal for a parent returning to work with an experienced cv in Marketing - events - marketing blogs and must be happy to work in a small successful team of 8 people and a good sense of humour is def the right fit.

The successful candidate will be someone who can:

§ Work independently and to a consistently high standard

§ Works with a high degree of integrity and able to demonstrate an open and pragmatic style

§ Develop and build relationships with internal and external stakeholders where required

The key responsibilities for the role are:

§ Work with the MD to develop and publish blog series and LinkedIn post schedules

§ Manage and report on monthly email marketing campaigns

§ Liaise with web developers for website updates and to enhance SEO

§ Take a lead in developing the marketing plan over time

§ Organise, administer and attend marketing and conference events to provide support to the wider team

§ Enhance and maintain current CRM approach

§ Liaise with external suppliers to ensure appropriate marketing collateral is available There is an opportunity to expand the role based on capabilities and opportunities generated.

Skills required include:

§ MS Office § Wordpress a nice to have

§ Excellent verbal, written and communication skills. Please note that xxxx have a strict “No AI” policy, so all communications are human created

The role would suit someone returning to work after a career break or someone looking to reduce their working days having had a successful career in marketing to date.

Remuneration package includes:

§ Pro rata 25 days holiday + bank holidays

§ 7% employer pension contributions

§ Private medical with AXA Health

§ Free office parking § Reduced fee access to university facilities including Sports Park

Pls note you can choose your 2 days, out of Monday and Tues, or Tues and Thursday,.

Pls note they do not use Ai as a matter or principle, despite being a Software company.

Pay: £18.00-£19.00 per hour

Application question(s): Are you able to work two days a week in person 9am to 5pm

Do you live within a 10 mile radius to Reading, Berks

Experience: Events organising: 1 year (required)

MS Office: 3 years (required)

social media marketing: 1 year (required)

All round Marketing: 3 years (required)

Location: Lower Earley RG6 (required) Work Location: In person

Perm hybrid role ideal for a go-getter, happy to really 'own' a set of customers for all of their admin and Account Management needs.

Ideally 3 days office and 2 days work from home, Tuesdays always office based but the other days can be flexi.

This French company is an Electronic Components co with a global presence.

/This is their UK Sales office, with 4 staff.

A unique opportunity for a go getter, a chaser, someone who is outgoing and joins in with the team who is a brilliant interface to clients with reference to their orders, their admin and their enquiries

- Essentially you are there to support the sales team in the following duties:-

WHAT ARE YOUR RESPONSIBILITIES?

You will be directly involved with the sales operation and have the following responsibilities:

· Work collaboratively with colleagues to improve customer satisfaction

· Process quotes, process orders, place orders, update account records where required

· Generate weekly reports to support both customers and the sales team

· Actively assist with the Quality Management System

· Respond to customer enquiries via phone, email, or in person

· Resolve customer issues and complaints in a professional and timely manner

· Provide accurate information about products, services, and policies

· Maintain and update the CRM systems, ensuring accurate tracking of leads, opportunities, and customer communications

· Provide general administrative and clerical support to ensure smooth office operations

· Explore opportunities to add value to job accomplishments

· Coordinate between departments to ensure effective communication and execution of sales strategies

QUALIFICATION / SKILLS

· Strong communication skills, both verbal and written

· Extremely organised and the ability to multitask

· Building relationships and customer oriented

· Attention to detail and a proactive mindset

· Excellent time management

· Prioritisation and problem-solving

· Familiarity with office and CRM software such as Salesforce

· Ability to work independently and as part of a team

WHAT PROFILE ARE WE LOOKING FOR?

We are looking for a friendly, reliable, and customer-focused individual to join our team.

The successful candidate will be responsible for providing excellent support to customers, handling enquiries, resolving issues efficiently, and always ensuring a positive customer experience.

Providing executive-level support to the sales team to ensure efficient operations, effective coordination of activities, and to help drive sales growth and increase company turnover.

To be successful you should be able to build instant rapport and anticipate the customer needs.

Furthermore, maintain accurate records of customer needs.

Pls note there is no free parking but the location is very near Reading station.